Method Of Writing Job Description,Job Description Writing,How To Write Job Description,Writing Good Description Of Jobs.

What is Job Description?
It is imperative for an organization to provide job description to its employees. A job description clearly outlines the role, duties and responsibilities entailed with the job.

The basic advantage of writing job description is that it helps in the smoothening of the recruitment process, reconciles the organizational and the individual goals, sets the pay scales etc. It is important that a job description offers a well defined and systematic format.

Guidelines for Writing Job Descriptions (checklist)
The first and foremost guideline for writing a good job description is that it should highlight the roles, duties that the job entails. It should include:

1) Job specifications

JOB TITLE
Accurate titles reflecting the function and level of the job.
THE DEPARTMENT
POSITION
Stating the job title the employee is responsible to, as well as titles of those reporting to the job holder.
AREAS OF RESPONSIBILITY
Concisely stating the overall purpose of the job, the principal role of the job holder and the expected contribution to achieving objectives
MAIN TASKS
Identifying the tasks and include the objective or purpose of each task.
SEPARATE DESCRIPTIONS OF MAIN TASKS
SPECIAL REQUIREMENTS
Equipment, tools, special skills.
LOCATION - Of the job and traveling needed.
SPECIAL CIRCUMSTANCES
Night work, overtime, weekend working
SIGNED AGREEMENT BY POST HOLDER & DATE

2) Person specification
A good person specification distinctly outlines the expertise, experience and qualifications required to expedite the activities mentioned in the job description. The basic four categories are:-

EDUCATION, QUALIFICATIONS & TRAINING
EXPERIENCE
WORK BASED COMPETENCIES
(i.e. what does the candidate need to be able to do such as use Excel, deliver training or work in French etc.)
BEHAVIOURAL COMPETENCIES
(Such as the ability to influence people, identify problems and work together with a team to find solutions, demonstrate personal drive, ability to work alone, to communicate effectively orally and in written reports etc.)

The language Orientation:

Avoid jargon and unexplained acronyms and abbreviations.
Be matched to the type of job and be readily understood by the employees concerned.
Avoid ambiguity about responsibility and be clear about the post-holder's accountability for results and resources.

The Must Have:

Try to give as much information as possible to allow candidates to make an informed and rational decision about their suitability for a post.
Consider any legal requirements i.e. work and travel permissions that might prevent a candidate from working in a specific country.
Provide relevant details of climate/security/isolation that candidates need to consider before applying for a post.

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