How To Write Job Description?
Job Description Writing is imperative for an organization to provide job description to its
employees.
How To Write Job Description - A job description clearly outlines the role, duties and
responsibilities entailed with the job.
The basic Method Of Writing Job Description is that it helps in the
smoothening of the recruitment process, reconciles the organizational and
the individual goals, sets the pay scales etc.
It is important that a Job Description Writing offers a well defined and systematic format.
Guidelines for Method Of Writing Job Description (checklist)
The first and foremost guideline for writing a good job description is that
it should highlight the roles, duties that the Method Of Writing Job Description entails. It should
include:
1)Jobspecifications
JOB TITLE
Accurate titles reflecting the function and level of the job.
THE DEPARTMENT
POSITION
Stating the job title the employee is responsible to, as well as
titles of those reporting to the job holder.
AREAS OF RESPONSIBILITY
Concisely stating the overall purpose of the job, the principal
role of the job holder and the expected contribution to achieving
objectives
MAIN TASKS
Identifying the tasks and include the objective or purpose of
each task.
SEPARATE DESCRIPTIONS OF MAIN TASKS
SPECIAL REQUIREMENTS
Equipment, tools, special skills.
LOCATION - Of the job and traveling needed.
SPECIAL CIRCUMSTANCES
Night work, overtime, weekend working
SIGNED AGREEMENT BY POST HOLDER & DATE
2) Person
specification
A good person specification distinctly outlines the expertise, experience
and qualifications required to expedite the activities mentioned in the job
description. The basic four categories are:-
- EDUCATION, QUALIFICATIONS & TRAINING
- EXPERIENCE
- WORK BASED COMPETENCIES
- (i.e. what does the candidate need to be able to do such as use
Excel, deliver training or work in French etc.)
- BEHAVIOURAL COMPETENCIES
- (Such as the ability to influence people, identify problems and
work together with a team to find solutions, demonstrate personal
drive, ability to work alone, to communicate effectively orally and
in written reports etc.)
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